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How to Prioritize Tasks Effectively When You’re Managing a Team

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How to Prioritize Tasks Effectively When You’re Managing a Team

Having the option to focus on undertakings is for sure a superpower – particularly while you’re dealing with a group. Focus on well and your group will actually want to zero in on work that truly matters, convey errands on time, and in the long run assist your organization with becoming quicker.

However, viable prioritization is more difficult than one might expect.

To focus on errands and undertakings with progress takes a director who completely comprehends and claims the procedure (whether in a group level or organization level), has a similar outlook as a task chief, and discusses plainly with their group.

In this article, we share 6 fundamental strategies for successful prioritization and better group the board.

For what reason is prioritization significant?
Priorities straight – what are the advantages of viable prioritization?

🚀 Vital arrangement


At the point when you focus on, you’re giving your colleagues an unmistakable course – a guide that will assist them with arriving at an objective quicker. They don’t need to sit around idly tracking down the way all alone. All things being equal, they’ll know what to zero in on and be more useful.

⏰ Compelling preparation


Having your group needs set out will assist you with preparing better. With clear course, you will actually want to set sensible assumptions for the season/quarter, hence you and your group will be bound to fulfill time constraints and effectively convey what is generally anticipated.

💚 Group prosperity


Great prioritization and arranging will make your group a lot more joyful as well. By giving lucidity of assumptions and clear course, you’ll be safeguarding your collaborators against one of the primary drivers of burnout, while likewise making them less focused and confounded.

Presently, how about we get to focusing on. The following are 6 strategies to do if you have any desire to dominate prioritization.

  1. Characterize clear group targets
    Group targets indicate objectives that your group needs to accomplish.

Without making your group targets understood, it’s exceptionally difficult to focus on, as need might arise to comprehend what the overall objective is before you settle on the moves you’ll make to arrive at it.

An incredible technique that will assist you with focusing on undertakings and tasks later down the line is setting your group’s OKRs.

OKRs represents goals and key outcomes. As Asana stated, “this system coordinates the targets you need to accomplish with the key outcomes you’ll use to gauge progress.”

At Slido, we utilize this structure on an all-organization level, yet in addition in a group level. We regularly set OKRs for the season as the objectives will generally move because of changing business needs or different variables.

Here is an illustration of what a group OKR could resemble:

O: Inspire individuals to have more intuitive gatherings
KR1: Launch a worldwide brand crusade
KR2: Build an information center point with motivational substance
KR3: Improve onboarding and enactment of new clients

While the “O” (objective) is a significant level objective that your group has set, the KRs (key outcomes) indicate the points of interest of that objective – the key expectations determining what achievement resembles.

Having your OKRs recorded like this will enormously assist with prioritization as the overall objectives will lead your future choices about errands and activities to set out on.

  1. Set reasonable assumptions and cutoff times
    Being reasonable about the extents of the ventures is a significant part of focusing on and arranging really.

Unreasonable assumptions might make you overprioritize. This comes down in your colleagues and obstructs your group’s efficiency.

All things considered, while laying out boundaries for a quarter or season, gain from previous experience. Assuming that you figure you will actually want to convey just a single large venture in a quarter, make that your only group concentration, and afterward focus on and plan inside the extent of the undertaking.

Running ordinary reviews can truly assist you with setting sensible assumptions for future undertakings and assignments. By recognizing the barriers and problem areas that your collaborators experienced previously, you will actually want to think ahead better.

It’s likewise an extraordinary chance to open a conversation with your partners and ask them what should be possible better as far as focusing on and arranging. You can involve surveys here and ask your colleagues for their perspective.

a screen capture of a slido open text survey utilized for better prioritization of errands
Slido open text survey with individuals’ entries showed on full screen.
Here are some model surveys:

What might be out of the extent of this task? (Open text survey)
What things typically hold us back from complying with a time constraint? (Open text survey)
What is the one thing we ought to change in the following project? (Open text survey)
The understanding that you gather by means of surveys will give you a lot of information focuses to assist you with dealing with the undertakings better.

  1. Publicly support needs from your group
    One more extraordinary strategy for getting your group needs right is publicly supporting the most consuming undertakings from your colleagues. Basically ask your associates what they think the primary needs for the following quarter or season are.

At your group meeting, run an open text survey or make a point with Slido Ideas and have a meeting to generate new ideas where you examine and design the following time span together.

slido blog conceptualizing thoughts model
With Ideas, individuals can record their thought process into Slido and upvote entries of others so the most famous thoughts ascend to the top.
Here are some model surveys:

What’s the main need for us this quarter? (Numerous decision survey)
Is there anything that we haven’t done at this point, that we ought to begin doing this prepare? (Open text survey)
What task could take us nearer to our general group objective? (Open text survey)
This strategy is comprehensive and cooperative. You’ll take advantage of the aggregate capability of your group and gather numerous significant information focuses that will be helpful while arriving at conclusions about needs.

Peruse moreover: 5 Tips for Designing an Inclusive Brainstorming Session

  1. Rank needs and find the most consuming ones
    You can include your group in the prioritization cycle too.

You might have a build-up brimming with likely ventures to leave on from here on out. Or on the other hand, perhaps you just ran a meeting to generate new ideas where you concocted a lot of thoughts for the following season.

Presently, you could have to focus on them.

Assemble these undertaking thoughts, put them as choices in a positioning survey and let your partners rank them as per how dire they are to arrive at arriving at your group objectives. Add Your Business / Software

an illustration of Slido’s positioning survey utilized for focusing on the impending tasks
With a positioning survey, you’ll get a reasonable hierarchical diagram of your colleagues’ decisions.
Here are some model surveys:

Rank these tasks from the most essential to the most un-significant. (Positioning survey)
Which of these undertakings would it be advisable for us to focus on this quarter? (Positioning survey)
With a positioning survey, you’ll get an unmistakable outline of ventures your group thinks have need and you can in this manner plan the following stages.

Peruse too: 7 Interactive Tips for Running a Better Project Kick-off Meeting

  1. Utilize a prioritization lattice
    A prioritization lattice is a visual graph used to look at various arrangements of information utilizing weighted standards.

There are numerous different prioritization frameworks out there, yet the most basic one is the criticalness significance grid, likewise called the Eisenhower network.

It’s a 2×2 network, isolating your undertakings into four quadrants as indicated by how pressing or potentially significant the errands are for arriving at your objectives.

This is what the prioritization framework resembles:

outline of a prioritization network

This technique is an incredible method for coordinating your plan for the day, focus on individual errands inside a bigger undertaking, or sort out everyday needs.

Furthermore, you don’t be guaranteed to have to record your errands into a framework.

Basically dole out a number (1-4) to your undertakings and afterward rank the errands in light of how high vital they have as per this key:

High earnestness + High significance = Highest need (Do first)
High significance + Low earnestness = High need (Do straightaway)
High criticalness + Low significance = Lower need (Do endure or Delegate)
Low significance + Low direness = Low need (Do never or Delegate)

  1. Make a Not-plan for the day
    A to avoid list is here and there more valuable than a plan for the day.

How frequently have you or your colleagues sat around idly with undertakings that steered you off track from the way toward your group objective?

Returning to point #1 – whenever you have characterized your group goals, you ought to adhere to them. Distinguishing assignments that are in struggle with the primary goal – ie. are NOT vital – is a significant piece of compelling prioritization.

A to avoid list is likewise an incredible resource for your colleagues. It will give them clearness and essentially an approval to deny any specially appointed solicitation or undertaking that introduces itself.

At the point when Slido’s CEO Peter Komornik introduced our all-organization procedure for the H1 of 2022 during our new January offsite, he incorporated a rundown of things we won’t zero in on in the initial two quarters. It was decidedly gotten by our group as it carried considerably greater lucidity to the technique and oversaw assumptions.

Did we get you propelled?
Focusing on undertakings might be overpowering however it’s vital to work all the more gainfully and successfully collectively. There are numerous strategies, applications, and networks for focusing on well. Guest Post Websites

In this article, we shared 6 active strategies that will help you focus on better and draw your group nearer to accomplishing your objectives.

With Slido, you’ll have the option to include your group in focusing on and arranging, and work considerably more successfully collectively. Peruse the formats library, track down your #1 surveys, and come out better as a director with Slido. 💚

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